PRIVACY POLICY

Aventra Health Consultancy LLC
Last updated: 11.28.2025

1. Introduction

Aventra Health Consultancy LLC (“Aventra,” “we,” “our,” “us”) operates the website Aventrahealthconsultancy.com from the United States.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, contact us, or use our healthcare licensing and consultancy services.

By accessing or using our website or services, you consent to the practices described in this policy.

2. Information We Collect

We collect information in the following ways:

A. Information You Provide Directly

When you:

• Fill out a form on our Systeme.io website

• Submit an inquiry via WhatsApp

• Join a Zoom consultation

• Send documents (CV, certificates, Dataflow reports, passport copy, exam results)

• Engage with our services

Information may include:

• Full name

• Email address

• Phone number / WhatsApp number

• Healthcare profession and license details

• Uploaded files or documents

• Messages and communication history

• Booking information

B. Automatically Collected Information

Through Systeme.io analytics and standard web tools:

• IP address

• Browser type

• Device type

• Pages visited

• Time spent on each page

C. Information from Third-Party Services

We may receive limited information from:

• WhatsApp (profile name, number)

• Zoom (basic meeting info)

• Payment processors integrated in Systeme.io

3. How We Use Your Information

We may use your information to:

• Provide licensing and consultancy services

• Review and process your documents

• Respond to inquiries via WhatsApp

• Schedule and deliver Zoom consultations

• Manage internal workflows using Notion

• Send updates, reminders, and service-related notifications

• Improve our website performance and user experience

• Maintain records for legal and business requirements

We do not sell your personal information.

4. Legal Basis (For International Clients)

For users outside the U.S., data processing is justified by:

• Your consent

• Contractual necessity

• Legal compliance requirements

• Legitimate business interests

5. Sharing Your Information

We may share your information with:

A. Service Providers (for essential operations only)

• Systeme.io – website, CRM, forms, and payment integration

• Zoom – consultation meetings

• WhatsApp – communication

• Notion – secure internal project management

B. Regulatory Bodies (only with explicit approval)

• DHA

• DOH / HAAD

• MOH

• Dataflow Group

We do not share your data with employers or external agencies without your consent.

6. Data Storage & Security

Your information may be stored on secure servers in:

• The United States

• Europe

• Relevant regions where our service providers host data

We use:

• Encryption

• Access control

• Secure cloud storage

• Password protection

• Limited access only to essential staff

No method is 100% secure, but we follow industry best practices.

7. International Data Transfers

By using our services, you acknowledge that your data may be transferred to and stored in the United States, where data protection laws differ from your country.

8. Your Rights

You may have rights to:

• Access your information

• Request correction

• Request deletion

• Withdraw consent

• Restrict processing

Submit a request at:
hello@aventrahealthconsultancy.com

We will respond within a reasonable time.

9. Data Retention

We keep personal data only as needed for:

• Service delivery

• Accounting and legal compliance

• Business operations

You may request deletion unless restricted by law.

10. Cookies

Systeme.io uses cookies for:

• Website performance

• Analytics

• Conversion tracking

You may disable cookies in your browser.

11. Children’s Privacy

Our services are not intended for individuals under 18 years old.

12. Updates to This Policy

We may update this Privacy Policy. Any updates will be posted on this page.

13. Contact Us

For any privacy-related inquiry:
hello@aventrahealthconsultancy.com

Aventra Health Consultancy LLC, [U.S. State & Address]